SharePoint: What It Does and How It Works

If you’re in the market for a new content management system, you’ve probably heard of SharePoint. It’s one of the most popular systems on the market, and for good reason – it can do a lot! In this blog post, we’ll give you an overview of what SharePoint is and how it works. We’ll also discuss some of the features that make it so popular with businesses. If you’re considering using SharePoint for your next project, this post is for you! 


So what is SharePoint? 

SharePoint is a web-based application that helps organizations manage their content and collaborate with other users. It’s been around for over a decade, and it’s used by millions of businesses worldwide. SharePoint is popular because it’s easy to use and it has a lot of features that businesses need, like document management, workflow management, and user permissions. SharePoint is also highly customizable, so you can tailor it to fit your specific needs. 


How does SharePoint work? 

SharePoint is a server-based application, which means it runs on a central server that all users can access. When you create a SharePoint site, you’re essentially creating a website that other users can visit and interact with. SharePoint sites can be used for a variety of purposes, from storing documents to creating SharePoint-based applications. 


SharePoint is designed to make it easy for users to collaborate and share content. When you create a SharePoint site, you can invite other users to join. Once they’re a member of your site, they can start adding and editing content. SharePoint makes it easy to track changes and see who’s working on what, so you can always stay up to date. You can also give different users different permissions, so they can only access the information that you want them to see. 


Common uses for SharePoint 

One of the most common uses for SharePoint is storing and sharing documents. With SharePoint, you can upload documents to a central location where other users can access them. You can also control who has access to each document, so you can keep sensitive information safe. SharePoint makes it easy to track who has viewed or edited each document, so you can see who is working on what. 


SharePoint also includes a powerful search engine that makes it easy to find the information you’re looking for. You can search for documents, people, and even specific keywords within documents. SharePoint’s search engine is so powerful that it can even find information that’s not explicitly stored in SharePoint. For example, if you know a user’s name but not their email address, you can use SharePoint to look up their contact information. 


SharePoint sites can also be used to create custom applications. SharePoint includes a built-in workflow engine that makes it easy to automate business processes. For example, you can use SharePoint to route documents through an approval process. You can also use SharePoint to build custom forms and track data. SharePoint’s customization options make it a popular choice for businesses that need a unique solution. 



SharePoint is a versatile platform that can be used for a wide variety of projects. In this post, we’ve just scratched the surface of what SharePoint can do. If you’re interested in learning more about SharePoint, we suggest checking out our other blog posts or taking a look at the SharePoint documentation. Katpro Technologies has implemented SharePoint services for many of our clients and we are more than happy to schedule a demo for you to learn more about how exactly SharePoint can improve your business. Thanks for reading! Feel free to reach out to us through email at sales@katprotech.com 

Leave a Reply

Your email address will not be published. Required fields are marked *

Open chat
Scan the code
Hey there,
How can we help you?