Need of SharePoint Document Management System
As the world is changing with the advancement of new technology, it has also brought changes in the way how businesses are done in the past and what Microsoft called the “New World of Work”. Companies used to have offices in global locations and they have different working hours. So, the main issue is to stay connected and for that different alliance software has been used. The use of digital data has grown promptly and the protocols associated with the digital data is very complex. Companies have a hard time with collaboration and sharing as well as providing security measures and privacy of that business data. A solution was strongly needed that bridge the communication gap across different continents and time zones with tools that provide effective collaboration and data management to the fullest.
Microsoft SharePoint is a collaborative platform that combines a variety of technologies and integrated with Microsoft Office. SharePoint is changing the way businesses are done. SharePoint provides more flexible, an adaptable platform which has been integrated with greater knowledge and abilities varying from Business Process Management, Business Intelligence, Social Networking, Collaboration, Documents Management, and Search.
Document Management is a full-fledged process of managing the documents in paper or electronic form. Document Management contains creation of a document to editing, sharing, deleting, or archiving. Document Management provides simplest and efficient way to input, retrieve, and manage multiple versions of a document. Document Management used to track all of their documents in one, centralized location using the intranet.
Any business is looking for a system that makes everything that little bit easier to manage. The business world is changing with the lightning speed and human brain cannot par with that speed. The answer for that is SharePoint Document Management System.
Why SharePoint as a Document Management System?
Efficiency and Increased Productivity: SharePoint document management system shortens the fraction of the time of document manipulation and sharing, which naturally increases the both productivity and efficiency as well. Documents are digitally stored, so it’s easing accessible through the internet and also eliminates the time spent in searching in a cabinet.
Space: As if a business has a small office but the paperwork is only going to get bigger and bigger. So with the SharePoint document management system, it will be stored in one place in a neat clean environment.
Cost: The cost of paper also add up to the business expenses, so reducing those costs by switching to the digital medium can add up to considerable savings. It saves the money which is spent on paper, ink/toner, printer maintenance, storage, and paper waste removal.
Accessibility: When u need archived documents which are some months or even some years old, it’s truly a pain in the neck finding those documents. SharePoint document management system ensures that all the documents are easily accessible all the times.
Security: SharePoint dms provides several layers of security to keep your data well and safe. Qualified IT technicians are available all the time to provide consumer support.
Scalability: This system is best for small as well as big organizations. It grows according to the need of an organization. It also supports for those who are using SharePoint as part of an Office 365 suite.
Katpro Technologies was established on the idea of providing realistic IT and Technology-based business solutions for customers with major importance to higher ROI, Integrity, Quality, Transparency, Foresight, and Quick turnarounds, all across the globe.
Katpro provides a different range of services in the SharePoint realm including SharePoint Project Management, SharePoint Idea management, SharePoint Asset Management, SharePoint Document Management, SharePoint Human Resource Management etc. that helps clients in strategic consulting, farm configurations, health checks, social collaboration, global implementations, UX & branding as accordingly. Years of experience and commitment to the client has made Katpro as the 10 Most Promising SharePoint Solution Providers 2017.
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